Agenda-Board Meeting

Meeting #04
-
Boardroom-Catholic Education Centre
46 Alliance Boulevard, Barrie

1.
CALL TO ORDER
 

The meeting will be called to order at 6:30 pm in the boardroom, Catholic Education Centre - 46 Alliance Boulevard, Barrie.

The livestream link for public access.

2.
OPENING PRAYER & REFLECTION
This item has attachments. 

1.Board of Trustees Meeting Opening Prayer February 3 2021.pdf

The opening prayer will be led by Trustee Carol Corriveau-Truchon. 

3.
ROLL CALL
 

Roll Call will be conducted to establish quorum for the meeting.

4.
AGENDA APPROVAL
 

Consensus of the Board of Trustees is required for approval of the public session agenda as presented.

5.
DECLARATION OF CONFLICTS OF INTEREST
 

Trustees have the opportunity to declare a conflict of interest related to items on the public session agenda

6.
DELEGATIONS (none)
 

7.
PRESENTATIONS
 

8.
ACTION ITEMS
 

1.
Replacement School for St. Charles Catholic Elementary - Tender Award
This item has attachments. 
Allen Morrison

1.REPLACEMENT SCHOOL FOR ST. CHARLES CATHOLIC ELEMENTARY - Tender Award.pdf
2.Architect Recommendation.pdf

Report 8. 1) BD-04-2021

  • Recommendation

    That the Board approve and award the construction of the St. Charles Catholic Replacement School to Tambro Construction Ltd. at the tendered price of $15,200,000 plus taxes, subject to municipal approvals.

2.
Board Policy Review: Board Procedural Bylaw & Governance and Planning
This item has attachments. 
Frances Bagley

1.Board Policy Review for Board Procedural Bylaw and Governance and Planning Policies.pdf
2.2021 Approved Procedural Bylaws.doc (4) - Google Docs.pdf
3.Copy of GP-04 Signing Authorities Policy - Revised.pdf
4.Copy of GP-06 Bursaries Policy - Revised.pdf
5.Copy of GP-10 Solicitors Policy - Revised.pdf
6.Copy of GP-17 Anonymous Correspondence Policy - Revised.pdf
7.Copy of GP-19 Student Trustee Representation on the Board - Jan 27 Final.pdf

Report 8.2) BD-04-2021

  • Recommendation
    1. That the Board approve revisions to the Board’s Procedural Bylaw as presented in the following sections:

      1:00 Inaugural Meeting / Initial Meeting

      2:00 Election of Board Chair

      3:00 Election of Board Vice Chair

      5:00 Duties of Board Chair

      8:00 Board Committees

      9:00 Regular Board Meetings

      10:00 Board Agenda

      11:00 Board Delegations

      12:00 Special Board Meetings

      13:00 Access to Board Meetings

      14:00 Committee of the Whole

      18:00 Electronic Meetings

    2. That the Board approve revisions to the policy statements as presented in the following policies:

      GP-04 Signing Authorities

      GP-06 Bursaries

      GP-10 Solicitors

      GP-17 Anonymous Correspondence

      GP-19 Student Trustee Representation on the Board

    3. That the Board approve an Ad Hoc committee be appointed by resolution of the Board as per section 8:02 of the Board’s Procedural Bylaw for the purpose of reviewing the Director of Education and Secretary-Treasurer of the Board’s Performance Appraisal form.

9.
INFORMATION ITEMS
 

1.
Receipt of Minutes
 

1.1
Special Education Advisory Committee (SEAC) - November 11, 2020
This item has attachments. 
Lonnie Bolton

1.SEAC Minutes 09 November 11, 2020 - Final.pdf

The minutes were provided to trustees for information.

1.2
Board Policy Review Committee - February 19, 2020
This item has attachments. 
Frances Bagley

1.Post-Meeting Minutes - BPR_Feb19_2020 - English.pdf

The minutes were provided to trustees for information.

2.
COVID-19 Update - February 3, 2021
This item has attachments. 
Lonnie Bolton

1.COVID-19 Update - February 3-2021.pdf
2.Appendix A - COVID-19 Tracking in SMCDSB Schools - 2020-21 - trustee snapshot Jan 27-2021.pdf
3.Appendix B - COVID-19 Tracking - Summary - 2020-21 trustee snapshot Jan 27-2021.pdf

Report 9. 2) BD-04-2021

3.
2021 Special Education Advisory Committee (SEAC) Chair & Vice Chair
This item has attachments. 

1.2021 Special Education Advisory Committee (SEAC) Chair and Vice-Chair.pdf

Report 9.3) BD-04-2021

10.
ROUTINE
 

11.
TRUSTEE ENQUIRIES
 

Trustees have the opportunity to bring forward any enquiries regarding local or broader issues which may be of interest to the Board.

12.
ITEMS OF INTEREST
 

Trustees have the opportunity to bring forward any items of interest, such as events or activities, which may be of interest to the Board.

13.
CORRESPONDENCE
This item has attachments. 
Joe Zerdin

1.Correspondence - February 3, 2021.pdf

Report 13) BD-04-2021

14.
MEETING SCHEDULE
 

Monday, February 8, 2021

  • Catholic Parent Involvement Committee (CPIC) at 7:00 pm

Wednesday, February 10, 2021

  • Special Education Advisory Committee (SEAC) at 5:30 pm

Wednesday, February 17, 2021

  • Board Policy Review Committee at 6 pm

Tuesday, February 23, 2021

  • Audit Committee at 5:30 pm

Wednesday, February 24, 2021

  • Board Meeting #05 at 6:30 pm

15.
PRIVATE SESSION
 

1.
Agenda Approval
 

Consensus of the Board of Trustees is required for approval of the Private Session agenda as presented.

2.
Declarations of Conflict of Interest
 

Trustees have the opportunity to declare of conflict of interest related to items on the private session agenda.

3.
Action Items
 

3.1
Contract Matter - 1
 
Andrew Sendzik

4.
Information Items
 

4.1
Personnel Matter - 1
 
Andrew Sendzik

5.
Routine
 

5.1
Approval of Minutes - Board Meeting #03 - January 13, 2021 
 
Joe Zerdin

Consensus of the Board of Trustees is required for approval of the minutes as presented.

6.
Trustee Enquiries
 

Trustees have the opportunity to bring forward any private enquiries regarding local or broader issues which may be of interest to the Board.

7.
Double Private Session
 

16.
REPORT FROM THE COMMITTEE OF THE WHOLE
 

17.
NEXT MEETING
 

Board Meeting #05 - Wednesday, February 24, 2021

Agenda Items Due:  Wednesday, February 17, 2021

18.
ADJOURNMENT
 

19.
CLOSING PRAYER
 

Board Chair Joe Zerdin will lead the closing prayer.

No Item Selected